Annex Reservation Policy

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The NorthEast-Millerton Library has two areas available for use in the Library’s Annex (28 Century Blvd.)  when not in use for Library sponsored activities. When not in use, the Annex is available to nonprofit community groups and organizations, with a resident of the Town of North East or Village of Millerton as a sponsor.

Reservations:

  • Reservations may be through the Library Director by submission of the Annex Meeting Room application found on the Library’s website.
  • Reservations should be made at least one month in advance but no more than three.
  • The Library’s program calendar should be consulted before applications are submitted to check the availability of the requested time. Please note that the space may not be available even if there is no event listed.
  • The Annex has two spaces available for use and may have two separate programs scheduled for the same time. A reservation for one space does not guarantee use of the other.
  • Reservations must be made by an individual that is 18 years of age or older.
  • Cancellations of reservations must be made at least 24 hours in advance. Failure to do so may affect future reservations.
  • The Library may cancel a reservation due to inclement weather, emergency closings, or any reason that may affect the safe use of the building and safety of the program’s participants.
  • A deposit of $50 will be required for the first time an organization reserves the space. The deposit will be refunded if no damage is done to the building and no special cleaning is required.

Rules for use:

  • All groups must submit a Certificate of Liability Insurance form from an insurance company acceptable to NorthEast-Millerton Library showing a minimum limit of $1,000,000, which includes NorthEast-Millerton Library as an additional insured. The certificate will be provided to the NorthEast-Millerton Library prior to the use of the premises.
  • No admission fee may be charged. No selling, taking of orders, or marketing of products or services is permitted.
  • Cooking, lighting candles, smoking or consuming alcoholic beverages is not permitted in the Annex. Permission may be requested at the time of reservation to serve light refreshments. Trash from refreshments must be taken out after the meeting.
  • All programs involving children under eighteen must have an adult sponsor present who is personally responsible for the conduct of the event. There must be one adult to supervise every ten children.
  • Those using the meeting room are required to set up for their meeting, return furniture and equipment to its original location, and leave the room clean and in good condition. Any damage to Library facilities will be charged to the sponsoring group or individual.
  • The Library is not responsible for lost or damaged property of either the sponsoring group or persons in attendance.
  • Use of the Annex does not imply endorsement, support, or co-sponsorship of the NorthEast-Millerton Library or any person affiliated with the Library.
  • If there is publicity for the event, it must include a disclaimer stating that “This program is neither sponsored by, nor affiliated with the NorthEast-Millerton Library.”
  • Library staff will have free access to the space at all times.

Approved by the Board of Trustees

January 18, 2012

Amended

May 8, 2024, July 8, 2026